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How to use business email

2026-01-19 10:22:25 science and technology

How to use business email: efficient management and practical tips

Corporate email is an important tool for modern business communication. It not only represents the corporate image, but also improves work efficiency. This article will combine recent hot topics to introduce you to the use of corporate email in detail and provide structured data for reference.

1. Basic settings of corporate email

How to use business email

1.Domain name binding: Corporate emails usually use custom domain names (such as name@company.com), and MX record resolution needs to be completed at the domain name service provider.

2.Account creation: Administrators can assign email accounts to employees through the backend. It is recommended to set naming rules by department or function.

Email service providerMX recordsbackstage entrance
Tencent corporate mailmxbiz1.qq.comex.qq.com
Alibaba corporate mailqiye.aliyun.commail.qiye.aliyun.com

2. Core Function Usage Guide

1.Email sending and receiving: Supports web, client (Outlook/Foxmail) and mobile access to ensure synchronization of multiple devices.

2.Group management: You can create department groups (such as sales@company.com) and send notifications to all employees with one click.

FunctionOperation pathTypical scenario
Automatic forwardingSettings-Mail forwardingTransfer to agent when supervisor is on vacation
Mail archivingBackend-data managementCompliance audit

3. Solutions to recent popular problems

1.Security protection: Phishing email attacks have been frequent recently. It is recommended to:

- Enable SPF/DKIM verification

- Force the use of two-step verification

2.Collaborative office: Combined with recent popular AI tools:

- Intelligent classification: automatically identify contract/invoice emails

- Schedule synchronization: linked with Tencent Meeting/DingTalk Calendar

security featuresConfiguration methodEffective time
Login IP restrictionsSecurity Policy-IP WhitelistEffective immediately
Abnormal login reminderMessage Center-Security Notification24 hours monitoring

4. Advanced management skills

1.Statistics:View through the background:

- Single-day sending and receiving volume

- Attachment storage ratio

2.handover: When an employee resigns, he or she can:

- Set up automatic reply guidelines

- Transfer emails to successor

5. Comparison of corporate email service providers (hot search data in the past 10 days)

service providerHot search indexMain advantages
Tencent corporate mail8.5/10Seamless integration with WeChat
NetEase Business Mail7.2/10Overseas servers are stable
Google Workspace6.8/10AI is powerful

Summary:Proper use of corporate email can significantly improve communication efficiency. It is recommended to check security settings regularly and optimize workflow with the latest features. Choose a suitable service provider based on the size of your team, and follow industry trends for updated information.

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